This guide details how to share files and folders in kDrive with whomever you want, without installing the desktop app kDrive (desktop application for macOS / Windows / Linux), even if the recipient does not have an Infomaniak account or is not yet using kDrive.

Preamble

• The Web app kDrive allows you to share content in several ways, including by right-clicking on items or as an email attachment to quickly suggest viewing or modifying a file.
• A drop box can also be shared.
• The appearance of the sharing windows can be customized.

Current limits

Number of shares allowed

• my kSuite = 25‍ | my kSuite+ = 200‍
• kSuite Standard 1 max. user = 200‍ | kSuite Standard 2 min. users = 1000‍ | kSuite Pro = 1000‍ | kSuite Entreprise = 1000‍

Sharing a file/folder on kDrive

For users to be able to view, edit, download your content, you need to specify with whom to share a file/folder in kDrive:

1. Click here to access the Web app kDrive Infomaniak (online service kdrive.infomaniak.com).
2. Right-click on the file/folder in question.
3. Click on Share... at the top of the dropdown menu:
   
   

From there, it is possible to…

• … or activate a public share link with various possible options:
  • authorization to modify the document if it is part of the collaborative formats
  • expiration date
  • password
  • download authorization
  • access authorization so that the user with access to the share link can request full access - refer to the dedicated chapter below

so that anyone with the link displayed on this modal can access the shared file:

Warning: simply deactivating/reactivating the public share link changes the URL and invalidates the previous one!
 

• … or enter a kDrive user, a contact from your address book, the email address of a new contact (or a work team if sharing is done within the “shared folders”):
  

A helper allows you to set the rights for each person you add: “viewing” / “modification” / “management” (refer to this other guide if you are looking for information about access permissions for files, folders and subfolders in kDrive):

• The person whose email address you specify will receive an email with the necessary information to access your shared content.
• If she does not have an Infomaniak account, she can create one for free to access, modify, and sync the shared items.
• In the meantime, you will see the pending invitation and can revoke it at any time from the same place.
• The private link appears every time you go to the sharing sidebar, which allows you to easily copy and resend the link to authorized users.

Click on the close button at the top right of the modal if you are finished.

Create a public and editable share link

When you activate a share link on a Word, Excel, or PowerPoint file, you can allow online editing of the latter:

Everyone with access to this share link will be able to immediately edit the file without having an Infomaniak account (just test the obtained URL in a private navigation to check the result).

You can also get a precise sharing link from the document.

Request access from the shared file page

The user sharing a folder can activate a button in the advanced settings:

This button will be displayed on the sharing page so that the user accessing the sharing link can request to become an external user (if they have an Infomaniak account):

The request will then be sent by email to the user who initiated the share and they can decide whether to accept or not.

Shared folders

Refer to this other guide to better understand the differences between the various sections of the kDrive.

These shared folders are available with certain paid plans and allow you to share your data with all kDrive users. Any new folder created inside with a maximum share setting will be indicated as such on the right in the list of folders.

But a folder can also be created with restricted sharing (this is offered when creating a new folder or when you return to the sharing of said folder) and in this case only authorized persons will be able to see the content directly; the users who have access to it are visible on the right in the list of folders:

 

Other users with access to shared folders can also force access to a subfolder either by clicking on it and accepting the warning message, or through the action menu on the right of the directory by choosing "Force access"; this will notify the other users by email of the access attempted:

Refer to this other guide if you are looking for information on sharing and common folders.