This guide details how to share files and folders in kDrive With whomever you want, without installing the desktop app kDrive (desktop application on macOS/Windows/Linux), and even if the recipient does not have a Infomaniak account or still does not use kDrive.

Preamble

• The Web app kDrive allows content to be shared in a number of ways, including by right click on the elements or in attachment of an e-mail to quickly propose the playback or modification of a file.
• One Deposit box can also be shared.
• The appearance of partition windows may be customized.

Existing limits

Number of shares allowed

• my kSuite = 25‍ | my kSuite+ = 200‍
• kStandard Suite 1 user max. 200‍ | kStandard Suite 2 users min. 1000‍ | kSuite Pro = 1000‍ | kContinued enterprise = 1000‍

Share a file / folder on kDrive

So that users can view, edit, download your content, you must designate to whom to share a kDrive file/folder:

1. Click here to access the web app kDrive Infomaniak (online service) kdrive.infomaniak.com).
2. Right-click on the relevant file/folder.
3. Click on Share... at the top of the drop-down menu:
   
   

From there, it's possible to...

• ... or activate a public sharing link with different options:
  • authorization to modify the document if it is part of the collaborative formats
  • expiry date
  • password
  • download authorization
  • permission to access so that the user having access to the sharing link can request full access - Take note of the dedicated chapter below

so that anyone having the link displayed on this modal can access the shared file:

Attention: a simple deactivation / reactivation of the public sharing link changes the URL and renders the previous one obsolete!
 

• ... either enter a user kDrive, a contact of your address book, the email address of a new contact (or Task Force if sharing is done within the common files:
  

An assistant allows you to define the rights of each person you add: consultation” / “ amendment” / “ Management(be aware of the this other guide if you are looking for information about permission to access kDrive files, folders and subfolders):

• The person whose email address you indicate will receive an e-mail with the information needed to access your shared content.
• If she doesn't have a Infomaniak account, she can create a free account to access, edit and synchronize shared items.
• In the meantime, you will see the pending invitation and will be able to revoke it at any time from the same place.
• The private link is displayed every time you go to the side menu, which allows you to easily copy and return the link to authorized users.

Click on the closing cross at the top right of the modal if you're done.

Create a public sharing link + editable

When you enable a sharing link on a Word, Excel or PowerPoint file type, it is possible to authorize the online editing of the file:

All those who have access to this sharing link will then be able to immediately edit file without an Infomaniak account (just test the URL obtained in a private browser to check the result).

You can also get a specific sharing link Since the document.

Request access from the shared file page

The user sharing a folder can activate a button in the advanced settings:

This button will be displayed on the share page so that the user accessing the share link can request to become an external user (if he has an Infomaniak account):

The request will then be sent by email to the user who initiated the sharing and may decide whether or not to accept it.

Common files

Be aware of this other guide to understand the differences between the different sections of the kDrive.

These common dossiers are: available with certain paid offers and allow you to share your data with all users of kDrive. Any new folder created inside with a choice of maximum sharing will be indicated as such on the right in the list of folders.

But a folder can also be created there with a limited sharing (this is proposed to you when creating a new folder or when you return to sharing that folder) and in this case only authorized persons will be able to see the content directly; users who have access to it are visible to the right in the list of folders:

 

Other users with access to common folders will also be able to access a subfolder either by clicking on it and accepting the warning message, or by using the action menu on the right of the directory by choosing " Force Access"; this will notify other users by e-mail of the access undertaken:

Be aware of this other guide if you are looking for information on common shares and folders.