Manage kDrive user rights

This guide explains how user permissions work on kDrive and how to modify these access permissions.

How User Permissions Work

When adding a user to kDrive, two levels of permissions are available:

 

• Administrator offers users the same rights as the kDrive owner:
  • sharing, statistics, activity reports, folder restoration and deletion, etc., and accessing files and folders
• User allows users to access folders at the root of kDrive and freely manage and share their content. However, users will not be able to access the administrative management of the product (manage users, view statistics, create or delete folders at the root of the drive, etc.)
  • access to shared files and folders, personal directory, and file creation/sharing

In summary:

• folders at the root of a kDrive are private by default
• the content of the Common Folders directory is visible to other kDrive users
• content shared by other users from their private part of kDrive and content shared by users external to your kDrive appear in the Shares menu
• any folder or file can be shared with other kDrive users and contacts of your choice. Learn more

Modifying User Rights

To access kDrive:

1. log in to the Infomaniak Manager (manager.infomaniak.com) from a web browser like Brave or Firefox
2. click on the ‍ icon in the top right corner of the interface (or navigate through the left side menu, for example)
3. choose kDrive (collaborative tools universe)
4. click on the name of the object in the displayed table
5. click on the action menu ⋮ to the right of the kDrive name on the kDrive interface
6. choose Manage Users
   
    
7. manage the rights of the desired user, choose the desired access level
   
8. if necessary, open the action menu ⋮ of the desired user for advanced actions
   
9. if necessary, manage permissions related to categories
   
   
   ‍

Rights in the Organization / Rights on kDrive

It is necessary to distinguish:

• rights granted for the management of the kDrive service on the Manager
• and the rights granted to the user within kDrive

Indeed, a user may have restricted or no rights on the kDrive product in the Manager (therefore, they will not be able to manage the kDrive product itself or have technical details - read more below), but may have been defined as an administrator in kDrive and thus have access to all stored data.

Here is the view from the dashboard of an administrator of an Infomaniak Organization:

There are 2 users in the Organization, 1 with collaborator access and 1 with legal representative access (therefore having maximum rights). The dropdown menu at the top right allows switching to a view of users specific to products, such as kDrive:
 

The second user, who has collaborator access in the Infomaniak Manager, has administrator access within kDrive specifically. Therefore, they will indeed access shared files on kDrive, but their interface will still be reduced according to the restrictions applied to their status in the Organization:

unlike the administrator (and legal representative of the Organization, therefore having maximum rights), who does have access to all the details of the kDrive interface: