This guide illustrates the different types of sharing that can be done within the kDrive shared folder and explains how to limit access to the folder if certain users should not have access to everything already in it. It is very easy to modify a share at any time.

Switching from a simple share to a kSuite invitation

A. Share without registration

Imagine a kDrive Pro within a kSuite, with only 1 user out of 3, data in the shared folder and in the personal folder.

A folder present in the shared folder is first shared with a new user completely external to this kDrive and Infomaniak, via a public sharing link:

1. Right-click on the relevant folder or subfolder, choose the Share option, and stay on the first tab while adjusting the settings as needed:
   
2. Consequently, the user who views this public link gets this type of view and can browse, view, and download files, all in read-only mode:
   

B. Share with registration (external user)

To go further with the sharing experience, you must choose the second sharing tab (see point A.1 above):

1. Provide the email address of the concerned user:
   
2. The choice made here regarding the freedom given to the user to modify or not the part of kDrive they will have access to is indeed Edit:
   
3. This choice will require in the last step to invite this person (initially as an external user — read more below for the complete kSuite invitation):
   
4. The invited person receives an email to register as an Infomaniak user:
   
5. They register with their email address, which will become their Infomaniak user account identifier:
   
6. Once the registration is complete, a simplified kDrive interface titled “Shared with me” allows access to the shared content (only, not the entire shared folder) and to modify it:
   
    
   • Any modifications made are common to all users who have access to this part of this kDrive
   • The user does not have a private space
   • They can install the kDrive app and log in, but no data will be visible:
     

C. Share with registration (kSuite user)

Now imagine that no share or invitation has yet taken place. Repeat points 1 & 2 above, then at the last step:

1. Invite this person as a kSuite user by clicking on the link that opens user management in a new tab:
   
2. Create the kSuite user:
   
3. Depending on your needs, give them expanded or limited rights within the organization, here an external status:
   
4. Depending on your needs, assign them a user or administrator status on kDrive, here user only:
   
5. Create (or clear the field) an email address for the user (this does not affect the login - see next step):
   
6. Choose how the user should log in (here with their email of choice):
   
7. Finish by sending the invitation to the user:
   
8. The invited person receives an email to register as an Infomaniak user:
   
9. They are informed that an email address has been created along with the invitation, but they can register with the email of their choice, which will become their Infomaniak user account identifier:
   
10. Once the registration is complete, the user’s kDrive interface allows access to all shared content (not just the folder shared in point A.1) and to modify it:
    
     

D. Restrict sharing with the kSuite user

As seen in point C.10 above, the new kSuite user accesses the entire shared folder. To limit this usage, the administrator must modify the sharing of the parent folder (the folder at the root of the shared folder, e.g.):

1. Right-click on the parent folder, choose the Share option, then select the second sharing tab and click Manage on the right to remove the share (the effect is recursive and thus applies to all items contained within the parent folder):
   
2. Then redo a share but more restricted from the concerned folder and check the access column in the kDrive hierarchy:
   
    
3. And here the user only sees part of the shared folder:
   
4. This time, if the user installs the kDrive app, they can choose the relevant kDrive:
   
5. Then access the files on the computer: