Add a signature to e-mails

This guide explains how to create and automatically add a signature to messages sent from the web app Mail Infomaniak (online service) mail.infomaniak.com).

Preamble

• The signature will also be visible when sending from the Infomaniak app Mail (iOS / Android).
• She won't be. not present with another method of sending (a software like Outlook e.g.).
• It is also not added to the messages of the answering machine ; it is necessary to add one in the message of absence directly.
• One or more signatures can be added from Mail and since Manager where all the addresses of a Mail Service are managed. Choose which signature to use when sending.

Access signatures from the Mail Infomaniak Web app

Prerequisites

• Having permission to manage signatures: if you had been invited on Web app Mail Infomaniak (online service) mail.infomaniak.com)in order to manage your address, it is possible that the Mail Service Manager will have youwithdrawn this right from its admin account.

In order to access the management of signatures:

1. Click here to access the web app Mail Infomaniak (online service) mail.infomaniak.com).
2. Click on the icon Parameters ‍ at the top right of the interface.
3. Check or select the relevant email address from the drop-down menu in the left side menu.
4. Click on Signatures:
   

Access signatures from Service Mail

To access the Mail Service and Signature Management:

1. Click here in order to access the management of your product on the Manager Infomaniak (Need help?).
2. Click directly on the nameallocated to the product concerned.
3. Click on the email address concerned in the table that appears
4. Click on Responder and signatures in the left side menu:
   

Create and Edit Signature

Two choices are available to you:

1. Click on Add to create a new signature.
2. Click on the icon pencil Aside from an already existing signature for the amendment.

Next:

1. Choose an existing model (template).
2. Give the signature a name.
3. Specify a name for your identity (it will be displayed next to your email address in the messages received by your correspondents).
4. Create the content of the signature within the framework provided for this purpose (see below for formatting possibilities)
5. Choose whether or not to share the signature with all Mail users.
6. Click on Advanced Parameters to choose the location to insert your signature: before the message (= page header) or after the message (= signature)
   
7. Be aware of this other guide about the choice of mailing/response addresses.
8. Click on the button Create Signature.

Formatting of the signature

You can use an image, edit the HTML source code and format your text using a palette of tools.

To avoid a return to the line too spaced, use the key capitals in conjunction with the key ENTER on your keyboard which will make the equivalent of the HTML tag <br> which causes a return to the line instead of a new paragraph.

Set a default signature

To choose the default signature used under certain conditions:

1. Click here to access your signatures on the web app Mail Infomaniak.
2. Check or select the relevant email address from the drop-down menu in the left side menu.
3. Choose the signature that will be inserted by default when writing:
   1. a new message
   2. of a response / transfer
      

By defining a default signature since , it will automatically be displayed in the body of the email when writing. You will still have the opportunity to change your signature.

There is a case where the signature default will not be the one inserted automatically by default when writing a message: take note of the point 9 of this other guide.

Select signature when writing

When you start writing a new message:

1. The signature is inserted automatically.
2. If more than one signature exists, you can choose another identity via the drop-down menu.
3. You can also quickly access the signature settings via the button in the toolbar:
   

Multiple linked addresses?

When a signature comes from a template (whether created from a template proposed by Infomaniak or generated with the advanced editor):

• users do not have access to the content of the signature in edition
• they can enter dynamic values such as sender name or personal data that can be requested such as profession or phone number
• they can also change the advanced signature settings (such as the signature's position as part of a response/transfer) but to date, this parameter is common to all signature users (1)

When a signature was created directly without a template:

• if the signature is created from a predefined template:
  • we have the same behavior as for the previous point, i.e. a signature created from a template
• if the signature was created via the advanced editor:
  • users have access to the content of the signature in edition, but beware, this content is shared; if Morgane changes the content, Vanessa will have the same content once it has reloaded its Mail Infomaniak interface
  • only the sender name is user specific and there are no dynamic values in this type of case
  • advanced parameters follow the same principle as in other cases: they are common to all users

In any case, assigning a default signature to a mailbox is at the user level. Within the same mailbox, Morgane's default signature is independent of Vanessa's chosen signature.

Go further with the models

Be aware of this other guide If you are looking for how to set custom templates that can be applied when creating a new email address on your Mail Service e.g., or mass on all addresses in your domain.