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Manage an Organization User's Rights
This guide explains how to modify the rights and permissions of a user so that they only have access to certain products or features of your Organization present in the Infomaniak Manager.
Prerequisites
- have a user account with the role Administrator or Legal Representative within the Organization
Note: it is only possible to assign the role of legal representative if you hold that role within the organization yourself. Learn more
Understanding Rights/Permissions
As a reminder, since you opened your account with Infomaniak, you are part of an Organization, your own.
You automatically become the legal representative (all rights + legal responsibility) and can modify the permissions of users in your organization at any time.
You can then determine if the user:
- is part of your Organization
- and if they should become a legal representative (all rights + legal responsibility) like you (for example, for future replacement) + with/without SMS/emails for billing reminders if they are not the only legal representative.
- or an administrator (all rights + with/without SMS/emails for billing reminders).
- or a collaborator (limited rights + with/without billing rights + with/without SMS/emails for billing reminders).
- is external to your organization (limited rights)
External users are not included in the sharing of calendars and address books with the entire Organization.
Modify User Rights/Permissions
To modify a user's role:
- Log in to the Infomaniak Manager (manager.infomaniak.com) using a web browser like Brave or Firefox.
- Click on Users and Profile in the left sidebar menu.
- Click on Users in the left sidebar menu.
- Click on the action menu â‹® to the right of the relevant user in the displayed table.
- Click on Modify Role
- Modify the role (read the different rights above)
- Click the Save button.
A summary email is sent to the user whose role is modified.
View / Modify kSuite Permissions
Click on the relevant user to get the details of their permissions, expand the tabs/accordions by product:
Grant Access to Products in Your Organization
To facilitate adding access rights to a product in your organization, there are Work Teams. These allow you to create groups linked to Infomaniak products with the desired rights, very convenient for granting access to a new collaborator in your Organization for the products they will need in their daily activities.