Hiding the Recipient Addresses of an Email

This guide details the different ways to address an email to multiple recipients, including how to hide the email addresses of other participants.

Preface

• When sending emails, it is sometimes necessary to include multiple recipients using the fields:
  • To
  • CC:
    • English: Carbon Copy
  • BCC:
    • English: Blind Carbon Copy
• Do not overload the To and CC fields with recipients who are not directly concerned by the email
• Use the BCC field to protect the email addresses of recipients when there are multiple people in the list
• for multiple, recurring and/or large mailings, beyond the limits imposed, it is recommended to use appropriate tools instead:
  • Infomaniak Guest Manager
  • Infomaniak Newsletter 

Understanding and Using These 3 Fields

The To Field

This field is used to indicate the main recipient(s) of the email, those who receive the email in direct copy.

• Use this field for main recipients who are directly concerned by the content of the email
• Examples: work meeting, project report, direct communication with a client

The CC Field

Used to send a copy of the email to other people in addition to the main recipients. All recipients can see who received a copy of the email.

• Use this field to include secondary recipients who need to be informed but are not the main actors in the discussion
• Example: inform a supervisor of a conversation, include colleagues interested in the topic without needing to intervene

The BCC Field

Used to send a copy of the email to people without the other recipients knowing that they also received the email.

• Use this field to include recipients who need to receive the email without other recipients knowing
• Example: sending an email to a group with a supervisor in BCC for follow-up, avoiding the disclosure of email addresses to all recipients (often used in mass emails)

Using the Fields Available in Infomaniak Mail

To access the appropriate fields in your Infomaniak mail:

1. Log in to Infomaniak Mail (mail.infomaniak.com) from a web browser like Brave or Edge
2. Click on New message
3. Click on CC & BCC to display the fields that will allow you to insert your recipients' email addresses

Usage Examples

Each of these fields has a specific function and can be used strategically depending on the context of your communication. Be transparent and ethical in using the BCC field to avoid misunderstandings or conflicts:

• Team Communication
  • To: main project members
  • CC: Project Manager, other relevant departments
  • BCC: Director for information without direct intervention
• Email Marketing
  • To: do not use (or simply indicate the sender's email address)
  • CC: do not use
  • BCC: list of subscribers to protect individual email addresses
• Important Announcement
  • To: main recipients (e.g. directors)
  • CC: board members, key collaborators
  • BCC: other stakeholders for confidential information
• Meeting Announcement
  • To: John Doe, Jane Smith
  • CC: project.manager@company.com
  • BCC: director@company.com
• Event Invitation
  • To: main invitees
  • CC: coordination@event.com
  • BCC: list of secondary invitees (to protect email addresses)